Confidentiality Policy

We are committed to respecting and protecting your privacy at all times. IMMIGRANT INVEST will not sell, rent, transfer, or otherwise make available to others any information about any person visiting Our Website except as expressly provided for in this Privacy Policy.

The purpose of this Privacy Policy is to:

• Set out the type of personal data IMMIGRANT INVEST will collect from you and how We will use your personal information

• Set out the basis on which any personal data is processed by IMMIGRANT INVEST

• Make you aware of how IMMIGRANT INVEST will handle your personal data

• Clarify IMMIGRANT INVEST’ obligations under the data protection regulations with regard to processing your personal data lawfully and responsibly

• Inform you of your data protection rights

All processing of Personal Data performed by IMMIGRANT INVEST as envisaged in this Privacy Policy shall be carried out in line with:

• The Maltese Data Protection Act (hereafter referred to as the “DPA” — Chapter 586 of the Laws of Malta) as well as any other subsidiary legislation issued under the DPA as may be amended from time to time;

• Regulation (EU) 2016/679 of The European Parliament And of The Council of 27 April 2016 On The Protection of Natural Persons With Regard to The Processing of Personal Data And On The Free Movement of Such Data, And Repealing Directive 95/46/EC (General Data Protection Regulation — hereafter referred to as “the Regulation” or “GDPR”).

We will comply with local data protection laws in the jurisdictions We operate in.

This Privacy Policy should be read in conjunction with Our Cookie Policy, and any other Privacy Notices We may provide on specific occasions when We are collecting or processing personal data about you so that you are fully aware of how and why We are using your data.

IMIN Malta Limited (company registration number C 76982), of Malta, is the data controller and is responsible for this Website.

We are also the data controller of any personal data We collect or receive and process in connection with the Services and/or the Website. Our associated corporate entities may be data controllers of your personal data in their own right, whether jointly or as entirely separate data controllers.

Contact details

Full name of legal entity: IMIN Malta Limited.

Postal address: 8/2, Portomaso Business Tower, 1 Church Street, St Julian’s, STJ 4011, Malta.

Phone number: +356 (277) 811‑04

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We have structured Our Website so that you can visit Us on the internet without identifying yourself or revealing any personal information. Once you choose to provide Us with personal information, We will protect such information and use it only in the ways described below.

We will collect and process the following personal data about you:

a) Identity Data, including first name, maiden name, last name, title, identity document number, gender, nationality, employment status, organisation, occupation, e-mail address, and phone number.

To the extent you engage in Our services or where you might apply for a job opportunity, you may be required to provide further information. Where you are a business user, We may also require further information before We enter into a commercial relationship with you.

We may also require you to provide Us with information that might be needed to establish and serve as proof of your identification, such as copies of your passport or national ID card. Where you are a job applicant, you will be required to provide a copy of your up-to-date CV.

Where We are required to collect personal data by law or under the terms of a contract We have with you, and you fail to provide that data when requested, We may not be able to perform the services as agreed, or We may not be able to enter into a contract with you. Still, We will notify you if this is the case at the time. We may have to terminate that contract with you as a result.

b) Contact Data includes billing address, mailing address, email address and contact numbers.

c) Compliance Data (AML and KYC) includes the following due diligence information and documentation relating to Our clients, or their respective UBO, shareholders, founders, beneficiaries, directors, where a client is a legal person: copy of identity document, ‘KYC’ (database) checks and any other documentation which may be mandated from time to time by the Prevention of Money Laundering Act (Chapter 373 of the Laws of Malta) (“PMLA”), the Prevention of Money Laundering and Funding of Terrorism Regulations (“PMLFTR”), the Financial Intelligence Analysis Unit (“FIAU”) and/or any other competent authority or related legislation.

d) Assistance Data includes the following information about Our clients:

• the client’s situation, plans, interests and targets or objectives;

• the Services requested by and provided to, the client.

e) Financial Data includes the bank account details of the client together with details about any payment methods used by the client to settle Our invoices and, as may be necessary under the particular circumstances, the financial status and creditworthiness of the client.

f) Transaction Data includes details about invoices issued to the client (including date of settlement and means of settlement), payments made to and from the client and any outstanding invoices due by the client.

g) Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, as well as other information regarding your experience on Our Website such as page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

Location information: We may receive information about your location and may determine your location through your IP address and, when accessing the Website through a mobile device, by using the data that We collect from that device. This includes information about the wireless networks or cell towers near your mobile device at the time of access.

Our Website uses cookies to distinguish you from other users of Our Website. This helps ensure that We provide you with a good experience when you browse Our Website and allows Us to improve it. For detailed information on the cookies We use and the purposes for which We use them, see Our Cookie Policy.

h) Marketing and Communications Data includes your preferences in receiving marketing from Us and Our third parties or associated entities and your communication preferences. This may include information on whether you have subscribed or unsubscribed from any of Our mailing lists, attended any of Our events or accepted any of Our invitations.

We will also collect, record, use and process any other personal information you voluntarily choose to provide or disclose to Us where relevant and necessary to provide the Services you requested.

You may provide such information in the following circumstances:

• Filling in an enquiry form on the Website,

• Corresponding with Us by post, phone, video calls, e-mail, or otherwise when you apply for Our services,

• Subscribing to Our services or publications,

• Requesting marketing to be sent to you,

• Giving Us some feedback,

• Starting negotiations for or entering into a contract to supply goods and/or services to us.

• Whenever you visit Our Website, We will automatically collect Technical data.

• We may receive personal data about you from various third parties and publicly available sources (Google Analytics advertising features, including Google Analytics, Google AdWords, Facebook Pixel, Google Tag Manager, LinkedIn, and other ad hoc paid media partnerships).

• Identity, contact, and background data from publicly available sources, compliance databases, and/or compliance and due diligence service providers within and outside the EU so We can confirm that you are a suitable client of or supplier to us.

We shall use this information:

• To facilitate the provision of the services that you request and where We need to perform the contract We are about to enter into or have entered into with you,

• Where it is necessary for Our legitimate interests (or those of a third party), and where your interests and fundamental rights do not override those interests,

• Where We need to comply with a legal or regulatory obligation,

• To resolve any issues that you have reported and to provide support-related services,

• To manage the supplier relationship you have with us,

• To administer Our Website and for internal operations, including troubleshooting, and to keep Our Website safe and secure,

• To improve Our Website to ensure that content is presented most effectively for you,

• To ensure that content displayed on the Website is presented in a user-friendly manner.

We shall only process your personal data insofar as this is necessary for Us to provide the services We offer and/or for the purposes indicated in this Privacy Policy.

We may also process your personal data based on any legitimate interest or to comply with any legal obligations. These interests and obligations may include the exercise or defence of legal claims or to comply with an order of any court, tribunal, authority, or disclosure to a government or regulatory entity.

Generally, We do not rely on consent as a legal basis for processing your personal data. However, where your consent is required, We will provide you with a form requesting explicit consent to do so.

You will receive marketing communication if you have requested such information from Us by providing Us with your details through this Website and have consented and opted-in to receiving such information. Where We have entered a business relationship (namely a contract) with you, We may inform you about Our activities, offers, or other information that We believe would be useful to you in accordance with Our legitimate interest.

Without your explicit consent, we will not share your personal data with any third party for marketing purposes.

You have the right to withdraw consent or to object to receiving marketing information at any time by contacting [email protected] or clicking the unsubscribe button. Once you have withdrawn your consent or object to any one of the purposes listed herein, We will stop sending you any marketing communications. If you choose not to consent or to object to any one of the purposes listed herein or withdraw your consent at any time, We will still be able to provide Our services; however, We will not be able to provide you with the full range of services that We offer, and it may affect the efficiency with which We provide the services you request.

We may disclose your personal data to any of Our international offices or the companies that form part of IMMIGRANT INVEST that may act as joint data controllers or data processors to the company. These offices or companies will be the data controller for your data when you obtain Our services, and/or they may provide administration, controls, and reporting services. All IMMIGRANT INVEST companies respect and protect the security of your personal data in accordance with the applicable law (including the GDPR) and apply security measures and safeguards.

We may need to share personal data with government agencies and authorities in the country where you seek to obtain residence or citizenship. We shall only provide the necessary information to perform services under Our contract with you.

We may be required to share your data with local agents or other service suppliers (in their capacity as data processors), which is necessary for Us to provide the services you request. These local agents and suppliers store and process your data based on strict confidentiality and are subject to the appropriate security measures and safeguards.

We may also share your data with other third parties in their capacity as data controllers, such as legal, tax, real estate, immigration or other advisors and consultants, (international) banks for payment details, or third parties providing other or additional services or goods to you such as real estate agencies, owners, or developers who you might wish to engage with under separate terms and conditions between you and such third parties. These third parties will process your data in their own right as data controllers, and their data protection policies and processes shall become applicable.

We may also disclose or share your data if We are under a duty to do so to comply with any legal obligation or judgment or under an order from a court, tribunal, or authority. We may also disclose your data to enforce Our terms of use or to protect Our rights, property, or safety, that of Our partners or other users of Our Website. This includes exchanging information with other companies and organizations for the purposes of anti-money laundering or KYC checks, compliance with anti-bribery or corruption laws, and/or fraud protection.

Where We share your personal data with internal or external third parties, this may involve transferring your data outside the EEA. We will transfer your personal data in accordance with standard contractual clauses to ensure that your personal data is protected and transferred securely in compliance with applicable laws, including the GDPR.

IMIN Malta Limited acts as the EU data representative of all Our offices located outside the EEA. You may address any issues, queries, or concerns that you may have with IMMIGRANT INVEST by sending an e-mail with “Data protection” in the subject line to the following address: [email protected].

We work closely with third parties to provide you with the services you request on Our Website. These third parties include cloud storage providers, analytics providers, and search engine information providers. We will only work with third-party providers that comply with applicable laws in the jurisdictions in which We operate and abide by the GDPR to protect and safeguard your personal data adequately.

We will ensure that appropriate security measures are taken against unlawful or unauthorized processing of personal data and the accidental loss of or damage to personal data. In addition, We limit access to your personal data to those employees, agents, contractors and other professional third parties who strictly need to know this information. They will only process your personal data on Our instructions and are subject to a duty of confidentiality. All of Our employees and agents have received appropriate training on data protection.

The transfer of information between Our Website and your device is protected with transport layer security (TLS) certificates. When the Website is accessed using compatible browsers, that technology protects personal information using both server authentication and data encryption to ensure that personal information is safe and secure while in transit.

All personal data is stored in a secure server environment that uses a firewall and other advanced technology to protect against interference or unauthorized access. Usernames and passwords are issued to persons authorized to access the personal data, such as Our employees, who are bound by confidentiality not to disclose any personal data.

No data transmission method is 100% secure, and absolute security cannot be guaranteed.

We shall only store your data as long as it is strictly necessary for the purposes for which it was collected (that is, to provide you with Our services or to satisfy any legal, accounting, or reporting requirements).

We will only retain your personal data for as long as necessary to fulfil the purposes for which We collected it (the provision of the Services and the ongoing performance of Our professional relationship with you) and, thereafter, for the purpose of satisfying any legal, accounting, tax, anti-money laundering and regulatory reporting requirements or obligations to which We may be subject and/or to the extent that We may also need to retain your personal data to be able to assert, exercise or defend possible future legal claims against or otherwise involving you.

By and large, Our retention of your personal data shall not exceed the period of six (6) years from the termination of your engagement with IMMIGRANT INVEST. This retention period enables Us to use your personal data for potential AML reporting obligations to the FIAU (a legal obligation) and/or for the assertion, filing or defence of possible legal claims by or against you.

Whenever and to the extent possible, We anonymize the data that We hold about you when it is no longer necessary to identify you from that data.

You are entitled to exercise the following rights under the GDPR:

1. The right to access information. You have the right to request information about whether or not your personal data is being processed by IMMIGRANT INVEST, as well as how and why it is processed, by sending an e-mail to [email protected]. You shall receive one electronic copy of the information free of charge via e-mail. We may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive, in which case We may also refuse to comply with your request in these circumstances.

2. The right to object. You may contact Us at any time by emailing [email protected] to ask Us not to process your personal data if Our legal grounds for processing is that it is necessary for a legitimate interest pursued by Us or a third party or for marketing purposes (for example, receiving information from Us about upcoming events, newsletters, and publications). In the case of your written objection, your data will no longer be processed for such purposes.

3. The right to correction. You have the right to obtain correction of any inaccurate personal data about you that We have processed, update any data that is out-of-date, and complete any incomplete personal data, including by means of a supplementary statement.

4. The right to erasure. You have the right to obtain the erasure of personal data We have concerning you when it is no longer required, for cases where:

• You withdraw your consent to Us processing your personal data on which the processing is originally based or where no other legal grounds for processing exists,

• Your personal data is no longer necessary in relation to the purpose for which it was originally collected,

• You object to the processing and there are no overriding legitimate grounds for the processing for marketing communication,

• Your personal data has been unlawfully processed,

• Your personal data must be erased to comply with a legal obligation to which We are subject.

Note, however, that We may not always be able to comply with your request of erasure for specific legal reasons, which will be notified to you, if applicable, at the time of your request. These may include instances where the retention of your personal data is necessary to comply with a legal or regulatory obligation to which We are subject; or establish, exercise or defend a legal claim.

5. The right to restriction of the processing. You have the right to restrict Our processing activities where:

• You contest the accuracy of this personal data for a period enabling IMMIGRANT INVEST to verify the accuracy of the same personal data,

• Our processing is deemed unlawful, and you oppose the erasure of your personal data and request restriction of its use instead,

• We no longer need your personal data for the purposes stated in this Privacy Policy, but you require it for the establishment, exercising, or defending of legal claims,

• You have objected to Our processing pending the verification of whether the legitimate grounds of Our processing activities overrode those pertaining to you.

6. The right to data portability. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.

7. Right to withdraw consent. Where you may have provided your consent to the collection, processing, and transfer of your personal information for a specific purpose (for example, for marketing), you have the right to withdraw your consent for that specific processing at any time, or you may withdraw your consent to this Privacy Policy. To withdraw your consent, please contact [email protected]. This will not affect the lawfulness of the processing We carried out on the basis of such consent before its withdrawal. Once We have received notification that you have withdrawn your consent, We will no longer process your information for that purpose unless We have another legitimate basis for doing so in law. Withdrawal of consent to this Privacy Policy will result in Us having to terminate Our services with you immediately.

The Privacy Policy and its subject matter is governed by Maltese law. You hereby agree that the courts of Malta shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning the Engagement Letter and any matter arising from it. Each party irrevocably waives any right it may have to object to an action being brought in those courts, to claim that the action has been brought in an inconvenient forum, or to claim that those courts do not have jurisdiction.

Any changes We make to this Privacy Policy in the future will be posted on this page and, where appropriate, notified to you via e-mail.

If you have any questions regarding this Privacy Policy or would like to send Us your comments, please contact Us today through Contact details (see Section 3 “Controller”).